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Provident Fund

The Employees Provident Fund and Miscellaneous Provision Act 1952 applies to the whole India except Jammu & Kashmir. Employees Provident Fund and Miscellaneous Provision Act 1952 is applicable to:

Every establishment which is engaged in any one or more of the industries in schedule I of the Act or an activity notified by Central Government in the Official Gazette.

Employing 20 or more persons.

Cinema Theatres employing 5 or more persons.

P.F. Deducted on Basic + D.A + Cash value of Food Allowance @ 12%. It is a statutory deduction. D.A is provided only in government departments. Private companies generally do not give Daily Allowance to its employees.

Company pays P.F on either actual basic or Capped Basic. Capped basic decided depend on Company rules it is not restricted. It’s applicable those employee basic exceeds Rs. 6500/- only.

Employers and Employee Contribution is equal in P.F which 12%. This means 12% Contribution from Employee and 12% Contribution from Employer. Company contribution is split into two parts. 8.33 % on Family pension Fund and 3.67 % on Employee Provident Fund.

Employeer also needs to pay additional charges on every month over and above PF Company Contribution. The break up is

1.1% P.F Administration Charges,

0.5 % on Employee Deposit Linked Insurance (E.D. L.I) and

0.01% E.D.L.I Administration Charges.

The company needs to file Monthly Returns and Annual Returns. Company have to submit every moth duly paid P.F Challan, Form 12A, Form 5 (additions) and Form 10 (deletions) and Nomination from 2 (newly joined employee details). In annual Return we need file Form 3A and 6A along with the details of Annul PF Challan payment details.

The employer needs to collect, certify and submit the Nomination and Declaration Form in Form-2 of every new joinee to the scheme along with the monthly report.

Due Dates

P.F. Monthly payment due date is 15th (with grace up to 21st) and Annual Return due date is 30th April of every Year as per P.F authorities treated one year is from 1st March to 28th February.


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